Job Openings

Job Listing
Type:  
All
 
05/13/2020
Oil and Gas
Office Administrator
Baytown, TX
Description:  
Office Administrator

The Office Administrator will oversee and be responsible for the overall office administration and operation, ensuring organizational effectiveness, efficiency, and productive business services.  This will include the coordination of trainings, office/facility rentals, and general business services.    

 

Primary Roles/Responsibilities:

*Including but not limited to:

  • Manage inventory and order office supplies and materials
  • Maintain and oversee general office records/information/logs and business related communications, including those requiring action from other employees and/or departments, ensuring no requests or needs go outstanding or without proper follow up.
  • Assist with the coordination and execution of company events.
  • Oversee and manage calendar for all upcoming facility rentals, company events, and staff meetings.
  • Coordinate facility rentals, including generating rental contracts and invoices, collecting payments, arranging catering, and ensuring facility readiness and appearance.
  • Act as the first point of contact for incoming guests, general inquiries, call/walk-ins, etc., ensuring appropriate parties/staff receive proper and timely notification of information/requests.
  • Assist with in-office and off-site training efforts; printing and shipping training manuals and materials, laptop reservations, food/beverage accommodations, office/facility setup and readiness, etc.
  • Assist with the coordination of meetings and appointments, including printing and assembling of any required materials/documents.
  • Maintain overall office/facility condition, restocking and reordering items as needed and making any repair or maintenance requests.
  • Assist various departments/personnel with administrative duties as requested.  
  • Assist with marketing/promotional activities and TEPCO LLC social media accounts.
  • Manage all general/basic business information and records within Salesforce, ensuring data is up-to-date and accurate at all times.
  • Assist in all other business and operation needs as requested.  
Requirements:  
Required Core Competencies:
  • Strong Organizational skills.
  • Concise and effective communication skills both written and verbal.
  • Must be able to effectively work as part of a team, entrusting others and knowing you can expect the same from them.  This skill is crucial for success within this role and company.
  • Ownership and Accountability.
  • Ability to share and communicate differing opinions and thoughts, while respecting others. 

Requirements / Minimum Qualifications:

  • 4 years administrative and/or business operations experience.
  • Must be proficient in Microsoft Excel, Word, PowerPoint, and other business management systems.
  • 4 years administrative and/or business operations experience.
  • Must be local to Baytown TX.
  • Team Player and Strong Organizational skills.
  • Concise and effective communication skills both written and verbal.
  • Flexibility, some weekends and evenings may be required.
Location:  
507 East Cedar Bayou Lynchburg Road
Baytown, Texas 77521
Hours/Week:  
40
Attire:  
Business Casual
Web Address:  
Contact Info:  
Jenny Vargas
2814283726
 
Powered By CC-Assist.NET
Discover Chamber Benefits