Office AdministratorThe Office Administrator will oversee and
be responsible for the overall office administration and operation, ensuring
organizational effectiveness, efficiency, and productive business
services. This will include the
coordination of trainings, office/facility rentals, and general business
services.
Primary
Roles/Responsibilities:
*Including but not limited to:
- Manage
inventory and order office supplies and materials
- Maintain
and oversee general office records/information/logs and business related communications,
including those requiring action from other employees and/or departments,
ensuring no requests or needs go outstanding or without proper follow up.
- Assist
with the coordination and execution of company events.
- Oversee
and manage calendar for all upcoming facility rentals, company events, and
staff meetings.
- Coordinate
facility rentals, including generating rental contracts and invoices,
collecting payments, arranging catering, and ensuring facility readiness and
appearance.
- Act
as the first point of contact for incoming guests, general inquiries,
call/walk-ins, etc., ensuring appropriate parties/staff receive proper and
timely notification of information/requests.
- Assist
with in-office and off-site training efforts; printing and shipping training
manuals and materials, laptop reservations, food/beverage accommodations,
office/facility setup and readiness, etc.
- Assist
with the coordination of meetings and appointments, including printing and
assembling of any required materials/documents.
- Maintain
overall office/facility condition, restocking and reordering items as needed
and making any repair or maintenance requests.
- Assist
various departments/personnel with administrative duties as requested.
- Assist
with marketing/promotional activities and TEPCO LLC social media accounts.
- Manage
all general/basic business information and records within Salesforce, ensuring
data is up-to-date and accurate at all times.
- Assist
in all other business and operation needs as requested.
